Widgets! Embed DOAJ directly into your site.

Happy New Year to all of you! We have a gift: two shiny widgets! You can now embed a set of search results or a DOAJ search box directly into your web sites.

Embedding search results
It works like this: 1) carry out a search in DOAJ 2) filter and refine the results until they are as precise as you need them 3) use the Embed button ‘share|embed’ button at the top of the search results to reveal the code that you will paste into your web page. The results that you embed in your site update automatically as DOAJ updates.

Some possible uses might be: a publisher can now display a list of all its journals or articles, indexed in DOAJ, on its own site; a library can display all DOAJ indexed journals with no APCs that have the Seal; a researcher might embed a list of all open access articles with a CC BY license that are pertinent to her research group.

Embed a DOAJ search box in your site
You can also embed a DOAJ search box directly into your site, allowing your users to search for open access, peer reviewed journals and articles directly. A user carrying out a search in this way will be taken to the search results in DOAJ. The search box can be embedded into your site, library portal, web page or blog, making quality open access material more easily accessible alongside other content.

We’ve created a new page for the widgets which has a little more technical detail on how to configure them so they behave exactly as you want them to. As ever, we’re always interested in your feedback!

 

 

Development plan for 2015/6

Recent discussions with a partner reminded me that we haven’t published a development plan.

I’ve put together a high level list of our developments: what we are currently doing and what we have next on the list. As it stands, it will take us through to mid-2016 but it is a very fluid document. We have the flexibility to add in items and move others so the 2016 items will be revisited in January 2016 and reviewed to make sure nothing else has cropped up in the meantime.

Some of these items I have already announced in earlier posts. I’ve collected those here.

As always, I’d welcome your feedback.

Updates to DOAJ will be switched off while we upgrade the site

Earlier this month I wrote about the twelve developments that we were working on. These are now ready to be released to the live site this week and we will be making the upgrade between Tuesday (21st April) evening and Wednesday (22nd April) morning British Summer Time (GMT+1). During this time, we will switch off all parts of the site that allow new data to be submitted to us:

  • the application form
  • the form for adding article metadata
  • the XML upload page for uploading article metadata
  • the CSV upload page for submitting bulk reapplications
  • the reapplication form

All other aspects of the site will continue to function as normal. We expect a full service to be reinstated by Wednesday 12 noon BST. I will post further updates here.

Update on our reapplication process

I just read a great post in the Digital Commons’ DC Telegraph which has prompted me to write a little update of where we are with the reapplication process that we have been speaking about—that is, the process where all existing journals in DOAJ have to reapply to stay indexed.

As happens with some development projects, the launch of the functionality that will handle all the reapplications had to be moved out from our original estimated date. We’re sorry for the delay. The good news is that we are in testing now and, if all goes to plan, should be ready to release the functionality in December. If testing throws up some serious flaws in our developments then we may have to wait until January 2015. Either way, we are almost there.

As mentioned in the DC Telegraph, and in Nina Rose’s post on L.J. eds., we will be emailing all publishers as soon as we are ready so if you haven’t heard from us yet, that’s OK. We will also be publishing an announcement here, on Twitter, Facebook, Google+, LinkedIn AND every publisher that logs into their account will see a blue ‘sticky note’ across the top of their account letting them know that they have reapplications to make.

Sample sticky note

The sticky note appears in your Publishers’ Area once you have logged in.

As always, get in touch if you have questions.

 

“The Tick” is now live!

Now it’s easier to see which journals were accepted into the DOAJ under our new criteria, in other words, after March 2014. I posted a piece earlier this year where I explained that all journals accepted into DOAJ after that date would be marked with a green tick. We have now completed that work and “The Tick” is live on the site.

For every qualifying journal, The Tick appears in two places: in search results, alongside the journal’s name; and on the journal’s table of contents page.

 

The Tick in search results

The Tick in search results alongside the journal name

The Tick on a journal ToC page

The Tick on a journal’s table of contents page

(If you can’t see the Tick, then you will need to refresh the page: Ctrl +F5 on a PC, Cmd + R on a Mac.)

DOAJ Editor and Associate Editor network goes live

Our new network to support our crowdsourcing project has gone live which means that our volunteers of Editors and Associate Editors can now start work! This is an exciting and extremely important step for DOAJ.

Although there are no visible changes to the site itself, behind the scenes we have implemented a whole new piece of functionality to support a large number of people all working on the journals and new applications. Certainly, publishers will start to see the benefits as turnaround times from submission of application to decision decrease. Remember: as well as the ~100 new applications we receive every month, almost 99% of all the journals in DOAJ need to reapply to ensure they meet the new criteria!

We will start with three pilot teams: Chinese, English and Spanish. To help them find their way around the new system, we will create a series of training videos and some written documentation. Links to those documents will be emailed to each volunteer.

As ever, if you have any question or would like to know more, drop me a line.

A note about Reapplications

Eventually, about 99.3% of all the journals that are currently indexed in DOAJ will have to reapply to ensure that they meet the new criteria requested by the application form. With our technical partners, Cottage Labs, we are developing a system that will make the reapplication process as easy as possible. It will allow reapplications for both single journals and for a group of journals (for those publishers with more than 10 journals).

Until that process is in place (Autumn 2014), we request that editors and publishers DO NOT fill out the new application form as we will be unable to match the new application to an existing record. It is vital that we can make this match for several reasons:

  1. Article metadata: if the journal already provides article metadata to us, there is no way to match the new application to the existing metadata.
  2. Discoverability: each journal has a unique URL in DOAJ. This URL is indexed in search engines and can be bookmarked by users. A new application cannot be matched to the same URL.
  3. Versioning: the reapplication process will create a new version of the existing record, allowing the old (now invalid) journal entry to be overwritten. It is important that this happens so that a journal only has ONE entry and it is most-up-to-date.

Until further notice, all reapplications by journals already in DOAJ will be automatically rejected. We kindly ask our publishers and editors to please wait until we announce that reapplications are open.