Update on our reapplication process

I just read a great post in the Digital Commons’ DC Telegraph which has prompted me to write a little update of where we are with the reapplication process that we have been speaking about—that is, the process where all existing journals in DOAJ have to reapply to stay indexed.

As happens with some development projects, the launch of the functionality that will handle all the reapplications had to be moved out from our original estimated date. We’re sorry for the delay. The good news is that we are in testing now and, if all goes to plan, should be ready to release the functionality in December. If testing throws up some serious flaws in our developments then we may have to wait until January 2015. Either way, we are almost there.

As mentioned in the DC Telegraph, and in Nina Rose’s post on L.J. eds., we will be emailing all publishers as soon as we are ready so if you haven’t heard from us yet, that’s OK. We will also be publishing an announcement here, on Twitter, Facebook, Google+, LinkedIn AND every publisher that logs into their account will see a blue ‘sticky note’ across the top of their account letting them know that they have reapplications to make.

Sample sticky note

The sticky note appears in your Publishers’ Area once you have logged in.

As always, get in touch if you have questions.

 

“The Tick” is now live!

Now it’s easier to see which journals were accepted into the DOAJ under our new criteria, in other words, after March 2014. I posted a piece earlier this year where I explained that all journals accepted into DOAJ after that date would be marked with a green tick. We have now completed that work and “The Tick” is live on the site.

For every qualifying journal, The Tick appears in two places: in search results, alongside the journal’s name; and on the journal’s table of contents page.

 

The Tick in search results

The Tick in search results alongside the journal name

The Tick on a journal ToC page

The Tick on a journal’s table of contents page

(If you can’t see the Tick, then you will need to refresh the page: Ctrl +F5 on a PC, Cmd + R on a Mac.)

DOAJ Editor and Associate Editor network goes live

Our new network to support our crowdsourcing project has gone live which means that our volunteers of Editors and Associate Editors can now start work! This is an exciting and extremely important step for DOAJ.

Although there are no visible changes to the site itself, behind the scenes we have implemented a whole new piece of functionality to support a large number of people all working on the journals and new applications. Certainly, publishers will start to see the benefits as turnaround times from submission of application to decision decrease. Remember: as well as the ~100 new applications we receive every month, almost 99% of all the journals in DOAJ need to reapply to ensure they meet the new criteria!

We will start with three pilot teams: Chinese, English and Spanish. To help them find their way around the new system, we will create a series of training videos and some written documentation. Links to those documents will be emailed to each volunteer.

As ever, if you have any question or would like to know more, drop me a line.

A note about Reapplications

Eventually, about 99.3% of all the journals that are currently indexed in DOAJ will have to reapply to ensure that they meet the new criteria requested by the application form. With our technical partners, Cottage Labs, we are developing a system that will make the reapplication process as easy as possible. It will allow reapplications for both single journals and for a group of journals (for those publishers with more than 10 journals).

Until that process is in place (Autumn 2014), we request that editors and publishers DO NOT fill out the new application form as we will be unable to match the new application to an existing record. It is vital that we can make this match for several reasons:

  1. Article metadata: if the journal already provides article metadata to us, there is no way to match the new application to the existing metadata.
  2. Discoverability: each journal has a unique URL in DOAJ. This URL is indexed in search engines and can be bookmarked by users. A new application cannot be matched to the same URL.
  3. Versioning: the reapplication process will create a new version of the existing record, allowing the old (now invalid) journal entry to be overwritten. It is important that this happens so that a journal only has ONE entry and it is most-up-to-date.

Until further notice, all reapplications by journals already in DOAJ will be automatically rejected. We kindly ask our publishers and editors to please wait until we announce that reapplications are open.

DOAJ publishes lists of journals removed and added

One of our improved services to the community is increased transparency. Accordingly, we have decided to publish a list of the journals added to and removed from our directory.

Read the list. [Opens in new tab/window.]

The lists are split over two tabs of the same spreadsheet.

The list of journals removed starts from the beginning of the 2014. Because we were undergoing development, we were unable to ADD new journals for the first quarter of this year. However, we were able to remove journals so, as part of our regular weeding and reviewing, a good number of journals were removed during this time. The list includes journal title, ISSN, date removed and the reason.

The list of journals added starts from 19th March 2014. ALL the journals added after this date have met the NEW criteria as required by our new application form. You can read our press release from 19th March 2014. The list includes journal title, ISSN and date added.

[UPDATE: this document now contains a third sheet/tab showing a list of rejected applications.]

So that the community can easily recognise those journals that have met the new criteria, we will mark them with this symbol:

DOAJ accepted logo

Denotes those journals that have been accepted into DOAJ based on the new, extended criteria

The symbol will appear alongside a journal title in search results and on a journal’s Issues page. We will make further announcements when we are ready with this feature.

As ever, get in touch if you have questions!

 

UPDATED: 28th August 2014