[CLOSED]: DOAJ Database Assistant

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Applications are now closed.

DOAJ is looking for a person to join its dynamic team as Database Assistant.

The role is a part-time role, working remotely. The number of hours required is 25 hours per week. 

The role is responsible for maintaining the accuracy and recency of the DOAJ database, and ensuring a steady flow of work reaches the DOAJ Team. The role is split into two main parts: processing new applications and update requests, and reviewing existing journal metadata for accuracy and recency.

The DOAJ is a virtual organisation with members of the DOAJ Team working across the world, primarily in Europe. Applicants for the Database Assistant role must be located in Europe due to the nature of the work. Applicants must be available for work and meetings at some point daily during the hours of 9 am and 5 pm UTC, Monday to Friday;

The tasks associated with this role are:

  • Processing newly submitted applications and update requests on a daily basis;
  • Ensuring that DOAJ’s volunteer editor groups have applications assigned to them;
  • For accuracy and recency:
    • Regularly reviewing lists of journals or subsets of journal data;
    • Adding missing information to the database;
    • Making corrections to the metadata when needed;
    • Communicating with journal contacts;
    • Flagging problematic records.

In order to carry out his/her duties, the Database Assistant should have the following experience or skills:

  • be extremely detail orientated; be able to work methodically and quickly and still pay attention to detail.
  • have relevant study or work experience, for example: database administration, previous DOAJ work, librarianship, journal publishing, information studies.
  • Be fluent in English, both orally and written;

The following experience or skills would be beneficial but are not obligatory:

  • Speak more than one language;
  • Some previous experience with large sets of data is advantageous, particularly processing data in spreadsheets;
  • Familiarity with global open access, its drivers and recent developments;
  • Ability to use project management tools such as Slack, GitHub, Google Apps for Business
  • Publisher relations.

The deadline for applications is Wednesday 22nd January 2020, 5 pm UTC.

To Apply/Questions
Applicants should email a copy of their CV which highlights relevant experience and a SHORT covering letter to Dom Mitchell, Operations Manager:
dom@doaj.org. Any questions should also be emailed to Dom.

DOAJ is an adopting organisation of the C4DISC Joint Statement of Principles. Adopting the Joint Statement of Principles is a show of support for improving diversity and inclusion in scholarly communications.

About DOAJ

DOAJ is a community-curated online directory that indexes and provides access to high quality, open access, peer-reviewed journals. DOAJ is entirely independent and all its services are free of charge including being indexed in DOAJ.

The DOAJ was launched in 2003 with 300 open access journals. Today, the independent database contains 14,000 open access journals covering all areas of science, technology, medicine, social science and humanities.

DOAJ is co-author to the Principles of Transparency and Best Practice in Scholarly Publishing.

Updates to DOAJ will be switched off while we upgrade the site

Earlier this month I wrote about the twelve developments that we were working on. These are now ready to be released to the live site this week and we will be making the upgrade between Tuesday (21st April) evening and Wednesday (22nd April) morning British Summer Time (GMT+1). During this time, we will switch off all parts of the site that allow new data to be submitted to us:

  • the application form
  • the form for adding article metadata
  • the XML upload page for uploading article metadata
  • the CSV upload page for submitting bulk reapplications
  • the reapplication form

All other aspects of the site will continue to function as normal. We expect a full service to be reinstated by Wednesday 12 noon BST. I will post further updates here.