UI

Our application form is changing

The current application form is now 6 years’ old. It is very long. It needs an upgrade in terms of functionality and its content needs a review. A new form will go live in Q2 2020.

The editorial team and our UX designer have carefully reviewed each question using the following criteria:

  1. Is the question needed to determine a journal’s inclusion in DOAJ?
  2. Does the question text ask exactly what we mean to ask?
  3. Does the question’s functionality allow for the correct answers to be collected?
  4. Is the question redundant after the functional upgrade?
  5. Can the question text be reduced, simplified, made clearer in the context of the new UI?

The editorial team then considered if other questions needed to be added to the form. We will be adding three new questions, (none of which are part of the Basic Criteria for inclusion):

  • the country of the society/institution;
  • whether the journal allows for ORCID integration; and
  • whether the journals’ references adhere to the I4OC standards.

At this point, I’d like to underline two Very Important Things:

  1. Our form is changing, not our criteria. Some of the questions labelled for removal are outdated; for some of them, we check the information anyway so don’t need to ask for it on the form.
  2. Any additional changes that may be required for Plan S certification have no bearing on this work.

Once the new form goes live, journals will be encouraged to update their information with us as soon as possible.

From the form as it is today, the questions that are suggested for removal are:

Question number Question text
8 Platform, Host or Aggregator
9* Name of contact for this journal
10* Contact’s email address
11* Confirm contact’s email address
19 Amount (submission charges)
20 Currency (submission charges)
21 How many research and review articles did the journal publish in the last calendar year?
22 Enter the URL where this information can be found
27 Does the journal allow software/spiders to automatically crawl the journal content (also known as text mining)?
29 Does the journal provide, or intend to provide, article-level metadata to DOAJ?
30 Does the journal provide article download statistics?
31 Enter the URL where this information can be found
32 What was the first calendar year in which a complete volume of the journal provided online Open Access content to the Full Text of all articles? (Full Text may be provided as PDFs. Does not apply for new journals.)
33 Please indicate which formats of the full text are available
54** Will the journal allow the author(s) to retain publishing rights without restrictions?
55 Enter the URL where this information can be found
56* Your name (Applicant)
57* Your email address (Applicant)
58* Confirm your email address (Applicant)

*All applicants will need to sign in or register before they can submit an application, therefore these 6 questions become redundant.

**This question is being merged with the one before it and re-worded to: ‘Does the author(s) or their institution retain both full, unrestricted copyright and publishing rights?’

Once the new form goes live, the specific answers for those questions being removed will no longer be available to download.

We welcome the community’s feedback on these changes and look forward to discussing them with you.

Guest post: a technical update from our development team

This is a guest post by Richard Jones, founding partner of Cottage Labs and member of the DOAJ team. Cottage Labs has hosted, developed and managed the DOAJ platform since December 2013 and is responsible for keeping DOAJ available to the vast number of individuals using DOAJ every day.

To the public, it may seem that not a lot has changed at doaj.org for the past year or so but in the background, a lot of work has been going on to prepare for some major improvements.

January – August 2019

During this period, our technical focus has been on 3 major areas: the Application Form; the editorial workflow system, which underpins the application process; and the User Interface (UI). In addition, we have been carrying out the final bits of work to improve the stability and scalability of the system, with the net result that in those 8 months there was only 3 minutes of unscheduled down-time.

The team measures its throughput via the number of issues that are successfully dealt with per month in our GitHub issue tracker. On average we’re handling 20-25 issues per month, some of which are support questions. These questions come from a variety of sources including DOAJ team members, end users, or from technical users of the API and other machine interfaces.

We’ve also been working with a new performance monitor to identify bugs, and for the first time we are able to detect issues with the system that go unreported or even unnoticed by end users.

Here are some of the minor improvements we’ve made:

  • Improved API documentation
  • Further GDPR compliance: cookie consent banner; marketing opt in/out preferences for users; and anonymisation of data used in testing and development
  • Data about articles in the Journal CSV file
  • A preliminary overhaul of the site’s layout template and CSS, in preparation for a much larger UI upgrade next year.

Here are some major bits of work that we have carried out:

  • Enhancements to our historical data management system. We track all changes to the body of publicly available objects (Journals and Articles) and we have a better process for handling that.
  • Introduced a more advanced testing framework for the source code. As DOAJ gains more features, the code becomes larger and more complex. To ensure that it is properly tested for before going into production, we have started to use parameterised testing on the core components. This allows us to carry out broader and deeper testing to ensure the system is defect free.
  • A weekly data dump of the entire public dataset (Journals and Articles) which is freely downloadable.
  • A major data cleanup on articles: a few tens of thousands of duplicates, from historical data or sneaking in through validation loopholes, were identified and removed. We closed the loopholes and cleaned up the data.
  • A complete new hardware infrastructure, using Cloudflare. This resulted in the significant increase in stability mentioned above and allows us to cope with our growing data set (increasing at a rate of around 750,000 records per year at this point).

And here are some projects we have been working on which you will see come into effect over the next few weeks:

  • A completely new search front-end. It looks very similar to the old one, but with some major improvements under-the-hood (more powerful, more responsive, more accessible), and gives us the capability to build better, cooler interfaces in the future.
  • Support for Crossref XML as an article upload format. In the future this may also be extended to the API and we may also integrate directly with Crossref to harvest articles for you. We support the current Crossref schema (4.7) and we will be supporting new versions as they come along.

Finally, we welcomed a new developer to our team, Aga, who joined Cottage Labs and the DOAJ team in July of this year.

Taking a longer view, developments coming down the pipe in the next 6-8 months or so are:

  • A major overhaul to the UI, following extensive design and user experience work by DOAJ’s UX consultant.
  • A lot of work on the editorial back-end (so you might not notice much change on the public side) to improve the throughput and usability of the system for the editors and administrators.
  • A new, revamped application form, which will be easier to use and offer you better support in applying to DOAJ or updating your existing Journals.

If you have any questions or would like more detail on anything you have read here, do please contact us or leave a comment here.

Twelve exciting and important developments due for release

If the SPARC piece we recently featured in didn’t give you a good idea into the amount of work that we’re undertaking to improve DOAJ—and ultimately the overall quality of open access publishing—then this [incomplete] list of our developments for 2015 should provide you with a fuller picture.

We’re coming to the end of a fairly small but significant and, in my opinion, very exciting project that will do the following:

  • improve the visibility of individual articles, both locally in DOAJ and outside in external search engines
  • improve overall discoverability in, and linking from, external databases
  • improve metadata extraction for re-use
  • give visibility to new datasets from the information we are collecting in the new application form with a level of granularity we’ve never had before
  • update the UI and add better browsing
  • add a much needed visualisation for existing continuations and ultimately, the management of new ones
  • reduce DOAJ’s overall response times

As I have mentioned in previous posts, DOAJ’s front end is currently straddling two datasets and this project will start to reveal all the lovely, new data that we have been collecting since March 2014, in all its glory. As publishers reapply (1072 out of ~9700 journals have already submitted their reapplications), the old dataset will drop away and the new, updated data will be displayed on the site.

This will have a few implications, the most important being that our extractable (CSV*, OAI-PMH etc) and reportable (statistics, figures) datasets will vary wildly over the coming 6 months as we bed down into the new dataset and flush out the old stuff. For example, you will notice a big shift in our APC numbers, the total numbers for the countries of publishers, the numbers of journal languages and the accuracy of journal classifications. Get in touch if you’d like more detailed information on this part and, to use a cliché, pardon our dust as we clear away the old and build out the new.

Here’s a partial list of everything we will do this year. It’s only partial because we haven’t yet finalised the list for the latter part of 2015. I’ll be able to update you on that at a later date. I’ve broken it into two sections: Behind The Scenes, all features that are effectively invisible to the site user but will make a huge difference for the publishers and any service using DOAJ data; and The User Interface, where site users will notice improved site interaction and site response times.

* Our CSV file will be updated after this project completes.

 

Behind The Scenes

OpenURL

I am very pleased to report that our OpenURL service will be reinstated AND upgraded. When we migrated from our old platform in 2014, we were unable to move the OpenURL 0.1 service. We know that many of our institutional and business partners rely on OpenURL to connect out to the content in our database and this has led to some understandable frustration as the links have failed to resolve. We’ll be relaunching with OpenURL Version 1.0.

A landing page for every article

Another ‘feature’ that we are reinstating, every single article entry in DOAJ will have, once again, its own landing page. This will increase the visibility of open access content in search engines and in turn, traffic to journal sites. Individual articles will appear in search engine results. Site visitors will be able to surf directly to an article from an external engine search. We will be able to display more concise and specific information, within DOAJ, at the article level.

Structured metadata

We will be structuring the metadata of article content to give it fixed and recognisable fields, tagged in a way that will make it easier to index, ingest, link to and find.

Google Scholar compatibility

The structuring of the metadata will, among other things, allow Google Scholar to crawl and index every single article item in DOAJ. Although some article content appears in Google Scholar currently, our unstructured metadata means that the Google Scholar indexers are left to guess a lot of the information and, when they can’t do that successfully, they skip it. My contact at Google Scholar provided us with the metadata specifications needed to ensure indexing in Google Scholar and we are confident that this will have a great impact on traffic to the original articles on publishers’ sites. It can take Google Scholar up to 8 weeks to crawl new content (an up to 9 months to come back and re-crawl additional content!) so we will have to be patient before we see any noticeable results.

Improved OAI-PMH

The last of the ‘behind-the-scenes’ improvements, we’ll be adding more granularity to our OAI-PMH service. At the moment, we’re generating OAI metadata using standard Dublin Core which, while meeting basic needs, isn’t specific enough around certain DOAJ-specific information such as citation.

 

The User Interface

An upgrade to our facets

We have upgraded the software that enables our facet searching. We have done this to both facilitate future developments around searching but also to make the process of selecting and filtering using facets more intuitive. We will also be introducing new facets that will reveal the new information we are collecting about journals, such as type of peer review, full text format, and The DOAJ Seal.  We’d be interested to know what you think about the new interface.

Subject browser

Probably the most exciting feature we are adding is a fully functional subject browser. We have received a fair bit of feedback asking for better browsing by subject capabilities. In DOAJ, all journals and their articles are classified according to the Library of Congress Classification. Every journal has one or two subjects assigned to it when it is accepted into DOAJ. Users will now be able to expand and collapse a tree to reveal the subject categories, or start by typing a keyword to reveal relevant categories. The number of records assigned to that subject will be revealed and a button offered to take users to the results.

Improved search results

We’ve cleaned up the search results for both journal and article entries. We’ve standardised the display of search results for articles to the Vancouver citation style and where relevant, we’re adhering to the NISO PIE-J standard that details recommendations for the presentation and identification of  e-journals. This means a simpler, cleaner display with standardised information clearly identified in search results for both journals and articles. Importantly, we’ve surfaced the APC information in search results: not simply whether a journal charges APCs or not, but how much they charge and in which currency.

Revealing the new application form data

All of the data that we are capturing in the new application form will now be displayed against the journals and their articles. We are redesigning the journal landing pages so that the most pertinent information is higher up the page (such as APC data), long URLs are hidden and we’ve adopted a two column treatment to give greater visibility to all of the new data. New data includes: permanent article identifier, waiver policy, archiving policy, plagiarism policy, machine-readable license and deposit policy. We’ve decided to simply display this information on the journal landing pages, rather than create facets for all of them: a facet for every new category would make the search interface clunkier and slow down response times. We’d be interested to hear from you of you feel that some of the new categories definitely need a facet in search.

Shareable, stable URLs

A regular user of DOAJ will tell you how the URLs are incredibly long and don’t “share” very well. They were slightly unstable: if a piece of metadata in the URL included a special character, such as an accent, then when that URL was shared, it often broke. We’ve stabilised the platform so that users can share URLs and the links will never break. The URLs will still be long so we’re plugging in Bit.ly, right next to the search results, so that users can generate a shortened but stable URL to share.

Display of continuations

DOAJ has been studying the NISO PIE-J recommendations in the context of continuations, of which we have several hundred in DOAJ. (A continuation is when a journal changes its title, ISSN(s) or both and these have, until now, been invisible in DOAJ.) We will be adding the correct visualisation of continuations to the journal landing pages. Note that this won’t allow us to create new continuations: that piece of work will be done later in the year.

DOAJ Seal

We’ve been publishing our list of journals that have received the DOAJ Seal since January 2014 but, so far, we’ve been unable to display that information on the site. We will shortly start adding the DOAJ Seal logo to journal landing pages and journal entries in search results.