Copyright and Licensing – Part 3

In 2016, we published 2 blog posts on copyright and licensing: Part1 and Part 2In these posts we explained and illustrated that copyright and licensing are two different things linked by the fact that licenses can only be granted by copyright holders. Here is Part 3, a guest post by our Editor-in-Chief, Tom Olijhoek.

————————-

In this post I want to discuss the practice by some open access publishers of not using Creative Commons licenses but using their own constructions for publisher specific licenses. A reason for this may be, for example, that the government of the country of the publisher does not recognise the (American company derived) Creative Commons licensing.

DOAJ accepts journals that do not use CC licensing ONLY if the specifics of the publisher licenses match the conditions of Creative Commons licenses. That is to say that licenses need to be compliant with the BOAI conditions of Open Access and need to allow for immediate access to all materials, with implicit permission to download , share, distribute and use the material for lawful purposes.

To better explain what DOAJ will and will not accept, I want to highlight some real life examples.

Example 1:  Copyright transfer agreement in conflict with open access

Let’s have a look at a case where the publishers use a copyright transfer agreement conflicting with the conditions of the Creative Commons License applied to the same work.

Publisher [x] has a copyright transfer agreement (CTA) saying:

The Author(s) agree that all copies of the Work made under any of the above rights shall prominently include the following copyright notice: “© XXXX [year] X. One print or electronic copy may be made for personal use only. Systematic reproduction and distribution, duplication of any material in this paper for a fee or for commercial purposes, or modifications of the content of this paper are prohibited.”

This is in clear conflict with the conditions of BOAI Open Access and also with the use of the CC BY-NC license used by the very same journal.

After discussions with the publisher, two passages in the CTA now read:

[x] shall make the final, published version of the article freely available on the [x] Publishing platform without charge to the user or his/her institution. Users are allowed to read, download, copy, distribute, print, search, or link to the full text of the article, or use them for any other lawful purpose, without asking prior permission from the publisher or the Author(s). This is in accordance with the BOAI definition of open access
Copyright Notice The Author(s) agree that all copies of the Work made under any of the above rights shall prominently include the following copyright notice© XXXX [year] [x] Users may use, reuse, and build upon the article, or use the article for text or data mining, so long as such uses are for non-commercial purposes and appropriate attribution is maintained. All other rights are reserved.

I also want elaborate on the point that publishers often demand a copyright transfer agreement with a range of arguments like:

[x] needs copyright for an article because, as publisher, [x] is in the best position to defend the article legally. In addition, transfer of copyright assures [x] that the work in question is entirely the author’s own. Once again, the purpose of transfer of copyright is not to prevent the author from reuse of his or her own work, as long as this doesn’t involve republication in a competing journal or other competing resource.

DOAJ holds the policy that leaving the copyright with the author is best practice. The publisher will only need publishing rights. For this reason journals of publishers who leave the copyright with the author are eligible for the DOAJ Seal.

Example 2: Copyright statement in conflict with open access:

© Copyrights of all the papers published in Journal of XXX are with its publisher, [x] [Country]. Users have the right to read, download, copy, distribute, print, search, or link to the full texts of articles in the journal, and that users can use and reuse material in the journal as long as attribution is given when appropriate or necessary. No part of this publication may be reproduced in any form or by any means without the prior written permission of the publisher.

Example 3: License in conflict with open access:

You may read, download, print, copy, search, link to the full text, or use them for any lawful purpose not otherwise prohibited here. You may not modify, create derivative works from, participate in the transfer or sale of, post on the World Wide Web, or in any way exploit the Site or any portion thereof for any public or commercial use without the express written permission of [x]

Example 4: License  in conflict with open access:

Reproduction, posting, transmission or other distribution or use of the article or any material therein, requires credit to the article author as copyright holder. Permission does not need to be obtained for downloading, printing, or linking to [Repository] content. Individuals have the right to read, download, copy, distribute, print, search, or link to the full texts of articles in the Journal XXX and to use them for any other lawful purpose…

/// same document:
Libraries interested in printing a paper from Journal of XXX for their permanent collection should contact the journal editors responsible for posting the paper. The requesting library can then gain copyright clearance from the paper’s author(s). People seeking an exception, or who have questions about use, should contact the editors.

It may be evident from the statements above that the use of non-Creative Commons licenses and the use of copyright transfer agreements make the evaluation of open access  journals on acceptable copyright and licensing conditions difficult and time consuming. At the same time the different conditions created by publishers in these cases make it very confusing for authors and users to know their rights.  I realise that the issue of copyright and licensing ranks among one of the most difficult issues of open access publishing. Therefore I strongly recommend that publishers make use of the excellent Creative Commons licensing schemes and also leave copyright for published works with the authors. Again, these conditions are the key requirements for obtaining the DOAJ Seal of Excellence in open access publishing.

I sincerely hope that the number of DOAJ Seal journals in DOAJ will continue to rise!

Tom Olijhoek
Editor-in-Chief

(Copyright and licensing information specific to completing an application is also available.)

NEW DOAJ PROMOTIONAL MATERIALS

DOAJ is often asked for materials to help librarians and open access advocates to spread the word about open access and DOAJ.

We would like to announce that you can now access, share, and use our new promotional materials.

We have produced two flyers and a poster for you to use as you need:

Flyer 1 -This A5 flyer provides general information about DOAJ:

  • Why DOAJ matters
  • Ways DOAJ makes an impact
  • Why journals want to be in DOAJ
  • Our latest figures: how many journals, countries and API hits

Flyer 2 -This A5 flyer gives a summary of our Ambassador programme:

  • What is the DOAJ Ambassador’s programme?
  • What are the regions covered?
  • Highlights and outcomes of the programme

Poster – The A2 poster is a mixture of general info and the Ambassador programme.

Please promote Open Access and DOAJ! Thank you.

FOUR DOAJ JOURNALS TO BE INDEXED IN SCIENCEOPEN!

As you already know, we are recommending up to 10 journals to be indexed for free in ScienceOpen every month.

We are happy to announce the winners of April:

Desert, published by the University of Teheran. This journal publishes articles in ecology, climate change, drought, and desert.

Revista do Instituto Florestal published by the Instituto Florestal in Brazil. This journal publishes articles in Portuguese, Spanish and English in the fields of ecology, conservation, forests, tropical ecosystems and environmental sciences.

Cardiometry, published by the Russian New University. This journal produces articles from cardiology, including topics in medical equipment engineering, hemodynamics, biophysics and biochemistry.

Tobacco Prevention & Cessation, published by EU European Publishing in Greece. This medical journal publishes articles about tobacco, public health, health policy, smoking cessation, and smoking prevention.

If you run a free to publish Open Access journal, participate in the competition today and get indexed on ScienceOpen for free! See the guidelines for indexing here.

 

Three DOAJ journals win free indexing in ScienceOpen!

We recently partnered with ScienceOpen to help them to offer free indexing to Open Access journals with no APC, as part of our mission to enhance open scholarship. 

Last month, we recommended 10 journals to ScienceOpen so they could take part in the free indexing competition.

In the latest round of the free indexing competition, we are pleased to announce three new journals from across Europe that will be integrated into and promoted on SienceOpen platform. These are:

  • Management: Journal of Contemporary Management Issues, from Croatia
    • Published by the University of Split, this journal publishes articles from the Social Sciences, including topics in industries, land use, labour, and industrial management.
  • Revista Latina de Comunicación Social, from Spain
    • Published by the Universidad de La Laguna, this journal publishes articles in Spanish, Castilian, and English in the fields of Language and Literature, Linguistics, Communication, and the Mass Media.
  • Studia z Filologii Polskiej i Słowiańskiej, from Poland
    • Published by the Institute of Slavic Studies at the Polish Academy of Sciences, this journal publishes articles from the field of Linguistics in Russian, Polish, Ukrainian, Belarusian, and English.

These join other recent successful applicants to the competition, and help to increase the visibility of important Open Access research.

If you run a free to publish Open Access journal, participate in the competition today and get indexed on ScienceOpen for free! See the guidelines for indexing here.

 

The Hungarian Library Consortium EISZ supports DOAJ!

We are extremely happy to welcome the Hungarian Library Consortium, EISZ as a member of DOAJ. 60 of the IESZ members are supporting DOAJ.
 
EISZ is the national library consortium of Hungary, operated in the Library and Information Centre of the Hungarian Academy of Sciences. EISZ coordinates the national license subscriptions of electronic journals, databases with full text as well as bibliographic contents and e-book collections. The mission is to provide high level services for the Hungarian research community through an effective and transparent collaboration with the universities, special and public libraries, governmental and healthcare institutions. 
Katalin Urban from EISZ says: “It is our main goal to support open access and for this reason we decided to support the Directory of Open Access Journals”.

ScienceOpen and DOAJ combine efforts to make scholarly publishing more visible

Guidelines for free indexing applicants

Publishing can be a big, expensive business, or it can be done on a small scale by research communities themselves – by researchers for researchers.

ScienceOpen offers free indexing for up to 10 journals per month and the best candidate receives a free journal collection page for 1 year. At DOAJ we are joining this initiative by recommending a maximum of 10 journals per month to ScienceOpen so they can be freely indexed in their database.

scienceopen.png

 

 

 

In order to qualify for their free indexing offer your journal must meet the following requirements, all of which contribute to enhancing the visibility and discoverability of your content.

  • Be indexed in DOAJ and without publication charges

The Directory of Open Access Journals lists over 9000 open access scholarly journals meeting certain quality standards. Listing in DOAJ is a requirement for the ScienceOpen free indexing program to assure good quality articles from an editorial standpoint. Furthermore, having a DOAJ IDs also ease the indexing procedure significantly. With your articles registered in DOAJ, the only thing you have to do is to check there are no APCs or other publication charges and to send ScienceOpen a list of the DOAJ ID-s for each article record and your content will be indexed in no time. 

  • Go for more and add your DOIs too

Registering your DOIs in CrossRef is an easy way to put your articles on the map of scientific communication in the digital world. Assigning DOIs to your articles and integrating them to the common system of scholarly reference linking makes your content:

  • Trackable and easily identifiable
  • Easy to find, cite, and link
  • Easy to assess and follow up measures of re-use
  • Interconnected with other records of scholarly communication

All these features enhance discoverability of and drive more traffic to your articles, and these are key issues in the current state of academic publishing. If you would like to learn more about becoming a member of Crossref, we would be happy to point you in the right direction. Your content is too valuable to publish it into a vacuum.

The trackability of DOIs also allows ScienceOpen to monitor Altmetric scores of your articles both in collection and article levels.

Based on all this, our suggestion for DOAJ members with DOIs registered to CrossRef is to submit a DOI list to enjoy the benefits of cross referencing. For publishes with medical profile: working with your PMC and PubMed IDs have the same benefits and are also a hassle-free ways of indexing.

 

doi_logo-svgcrossref

  • Go pro: maximize your context and readership by adding references

Having conventionalized and persistent identifiers like DOIs or DOAJ IDs are without doubt big steps forward in enhancing visibility and trackability of your content. However, it’s references which have the real potential to integrate and link your articles into ScienceOpen corpus of more than 28 million article records. For each reference, ScienceOpen creates a new article record that refers back to the seed article, so they are all driving traffic to your article in question. These are like paths leading the reader to the article and interconnect it with other nodes of the research network. In the end, it’s the web of references that creates a structured network from ScienceOpen’s dynamically expanding corpus. Embedding your articles into ScienceOpen’s citation and recommendation network through references adds a new dimension to research context and thus grants your content the privilege of better visibility and higher citation frequency.

And how does it work in practice? By using JATS Archive 1.0 and JATS Publishing 3.0 article XML files as data sources.This format has the serious advantage of containing easily extractable citation information, on the basis of which they pull out references, and interconnect them with the relevant nodes in our research network.

In sum, we either prefer to work with your DOIs, DOAJ/PubMed/PMC ID-s or with JATS Archive 1.0 article XMLs. The infographics below summarize and help you to find the best solution for indexing your articles.scieneopengraph (2).png

DOAJ EDITORS ON THE EFFECTS OF THE NEW DOAJ CRITERIA

This is a guest post by Andrea Marchitelli, Paola Galimberti and Andrea Bollini, who write about their experience of being DOAJ editors and their published paper: “Helping journals to improve their publishing standards: a data analysis of DOAJ new criteria effects”

After DOAJ implemented new criteria for inclusion of open access journals and invited all journals listed in the directory to reapply, a large number of journals was removed from the database, most for failing to submit an updated application within the deadline. DOAJ volunteers, Paola Galimberti as an  Editor and Andrea Marchitelli as an Associate Editor for Italy, wanted to investigate if their contribution, and the contribution by DOAJ volunteers all over the world, was effective in trying to improve the quality of journals indexed in the directory.

When the idea to write an article about the first results of the reapplication process became more clear, Paola and Andrea decided to involve Andrea Bollini, Chief Technology Innovation Officer at 4SCIENCE and Dominic Mitchell, DOAJ Community Manager, in the analysis of data.

Being active participants in the DOAJ community was really helpful when designing the article structure, because it made it possible to know, from an internal point of view, the steps of the reapplication process and all the checks needed to verify reapplications, where to look for the necessary data, and so on.

The starting point for this investigation was the scepticism about open access journals caused by Beall’s lists, by some retraction and misconduct cases that involved open access journals, and by some articles that suggested open access to be a way of publishing low quality journals under the pressure of the publish or perish system.

The main interest as editor and associate editor for a volunteer group deeply involved in this process was to examine the results of the implementation of the new criteria, and their capability to improve the quality of the directory and the reliability of the indexed information.

A dataset of 12,595 journals included in DOAJ since its very beginning in 2003 until May 15th 2016, was examined and compared to other sources. This operation had an immediate effect. The number of journals deleted from DOAJ during this period was 3,776; the majority of them (2,851 journals) were excluded because publishers failed to complete the reapplication on time; 490 had ceased publication or were otherwise inactive; 375 were excluded for ethical issues; 53 because they were no longer open access or the content was embargoed, the final 7 were removed for other reasons. The top five countries in terms of the percentage of journals removed were: Japan (74% of journals removed); Pakistan (60%); Canada (51%); United States (50%); and Mexico (49%).

Our study has shown that 158 of the removed journals were included in Beall’s lists; 1130 journals indexed in DOAJ were included in Scopus and/or JCR. Our analysis demonstrates that, thanks to the new acceptance criteria, and to the improved screening process performed by volunteer groups under the direction of the new criteria, there was a noticeable quality improvement of the journals indexed in DOAJ.

As members involved in this quality improvement process, the authors would consider the work made by DOAJ staff and volunteers in the different groups as a very effective result.

Full-text article: Marchitelli, Andrea, Paola Galimberti, Andrea Bollini, & Dominic Mitchell. “Helping journals to improve their publishing standards: a data analysis of DOAJ new criteria effects.” JLIS.it [Online], 8.1 (2017): 1-21. Web. 8 Feb. 2017. DOI: 10.4403/jlis.it-12052.