Earlier this month I wrote about the twelve developments that we were working on. These are now ready to be released to the live site this week and we will be making the upgrade between Tuesday (21st April) evening and Wednesday (22nd April) morning British Summer Time (GMT+1). During this time, we will switch off all parts of the site that allow new data to be submitted to us:
- the application form
- the form for adding article metadata
- the XML upload page for uploading article metadata
- the CSV upload page for submitting bulk reapplications
- the reapplication form
All other aspects of the site will continue to function as normal. We expect a full service to be reinstated by Wednesday 12 noon BST. I will post further updates here.
There has been a lot of focus in research on author processing charges (APCs) and submission charges, particularly in the last 16 months or so and DOAJ data is often used as a basis of that research. Heather Morrison’s recent article in Publications and Walt Crawford’s research published in Cites and Insights are two very recent examples.
DOAJ wants to raise the visibility of charges information even further to facilitate future research and to make it easier for authors, researchers and funders to make informed decisions on where to publish. As part of our commitment to raising the level of quality of data in DOAJ, we released yesterday a small but important change to the display of charging information. All journals accepted into DOAJ after March 2014, or back into DOAJ after a successful reapplication, will have the following information displayed against them:
- Does the journal have APCs or Submission charges?
- If so, how much and what is the currency of those charges?
- What is the URL where that information is clearly displayed and stated on the journal web site?
- If there are no charges, what is the URL where that information is clearly displayed and stated on the journal web site?
During our review of applications we request that ‘no charges’ is stated explicitly on the journal’s site and we will ask publishers to add that information if they have not already done so.
You will find the new information on each journal’s table of contents page; that is to say the long, detailed view of all the information and metadata that we hold for a journal accessible by clicking a journal’s title in search results. Two examples would be here where the journal has no charges, or here where the journal has APCs.
There are further improvements in the pipeline: we will move the information above the [more detail] link on these pages; we will add charge information to all records in search results; we will include amount and currency in our downloadable CSV file; and we will point the Publication Charges facet in search to the new data. These changes are scheduled for completion in April.
We’re almost there! Testing is underway and the final pieces are fitting into place.
REMEMBER: all journals that were accepted into DOAJ before March 2014 MUST reapply to remain indexed in the Directory.
Are you ready to reapply? We’ll be opening the reapplication system soon so it’s important that, if you are responsible for a journal or a group of journals in DOAJ, you have all the information that you will need readily available:
- Over the next few weeks, we’ll be sending out important communications about the reapplication process. To avoid our emails ending up in your Spam or Trash folders, please add our domain ‘doaj.org’ to your safelist. We may send emails from two or three different addresses so adding doaj.org is the most efficient way for you to ensure that you get your invitation to reapply.
- Keep an eye on our Twitter account @doajplus and our Facebook page. We send a lot of information out over these two channels. Don’t worry though: if you don’t use Facebook or Twitter, all our updates will appear here too.
- Make sure you know your username and password to log into DOAJ. You’ll need this to reapply. If you have forgotten your password, you can automatically reset it. If you don’t know your username, you will need to Contact Us so we can help you. If you try to reset your password and your email address is not recognised by our system, it is likely that someone else’s email address is associated with the journal(s)’ account. Contact us and we will locate the account you are looking for and add your email address.
- If you have more than one journal in DOAJ and you will be responsible for reapplying for all of them, log into your Publisher account at DOAJ and check that all the journals appear in the Your Journals tab. If they don’t then it is likely that they are split over two or more accounts. To make the reapplication process as smooth as possible, we would like to get those accounts merged soon so Contact us and we will help you. (Remember to give us your account number!)
- Read this documentation:
Let me (Dom) know if you have any questions!
- Start to gather the information needed now. Even though you can’t actually submit any reapplications yet you can start to gather all the necessary information, using the documentation above as a guide. When the reapplication system opens, you’ll be able to log into your account and start reapplying right away!
We estimate that approximately 9700 out of the 10090 journals in DOAJ currently will need to reapply. That’s 99%. There’s a lot of work to be done. If you have questions, don’t hesitate to ask us for help. You can leave a comment here, use our Contact us page (link above), or get in touch via Twitter or Facebook. We’re here to help you!
Now it’s easier to see which journals were accepted into the DOAJ under our new criteria, in other words, after March 2014. I posted a piece earlier this year where I explained that all journals accepted into DOAJ after that date would be marked with a green tick. We have now completed that work and “The Tick” is live on the site.
For every qualifying journal, The Tick appears in two places: in search results, alongside the journal’s name; and on the journal’s table of contents page.
The Tick in search results alongside the journal name
The Tick on a journal’s table of contents page
(If you can’t see the Tick, then you will need to refresh the page: Ctrl +F5 on a PC, Cmd + R on a Mac.)
Since we opened our new application form on 19th March 2014, 187 new journals have been accepted into the DOAJ. All 187 journals meet the new and extended DOAJ criteria, as required by the new application form. 13 applications have been rejected outright and a further 127 applications are pending further information or clarification from the publisher. In the same period, the number of journals removed from DOAJ, because they failed to meet DOAJ criteria, is 9. This is on top of the 92 journals that were removed in the first quarter of 2014.
Even though the DOAJ application form grew from 6 to 56 questions, the simple fact that we now request more information from a publisher upfront means that our editorial team is able to assess a journal’s honesty, transparency and value more effectively than before. With the Associate Editors and Editors coming on board, we will be well prepared for the existing ~9700 journals already in DOAJ when they begin the reapplication process.
We currently estimate that the reapplication process will begin in earnest in the 3rd quarter of this year. We will email every publisher to let them know when they may reapply. By the end of 2014, we hope to have a large number of journals reapplied and re-accepted into DOAJ.
[Updated 18th August 2014]